Bulletin, December 16, 2015, Wisconsin Appointment Renewals Announcement for 2016

Last Updated: December 16, 2015

Date: December 16, 2015
To: Insurance Companies with Wisconsin Agent Appointments
From: Theodore K. Nickel, Commissioner of Insurance
Subject: Wisconsin Appointment Renewals Announcement for 2016

Effective January 2016, the Wisconsin Office of the Commissioner of Insurance (OCI) will process all company appointments electronically through the National Insurance Producer Registry (NIPR). The appointment renewal invoice will include all initial appointments submitted by the companies on or before November 23, 2015, as well as all resident/nonresident appointment renewals.

The initial appointment billing includes agents that were appointed in the current calendar year. All agents appearing on the initial list will also appear on the renewal list, unless the agent was terminated by 5:00 p.m. CST on December 31, 2015.

Important Dates:

  • Appointment billing process begins January 11, 2016.
  • The appointment invoice and a list of agents associated with the invoice will be available on the NIPR Web site at www.nipr.com beginning 8:00 a.m. CST, January 11, 2016, through 5:00 p.m. CDT, March 15, 2016.
  • Appointment terminations can only be processed for appointments that are shown as active on the Producer Data Base (PDB) at the time the termination transaction is sent to NIPR.
  • NIPR will turn off all appointment and termination transactions on December 31, 2015, at 5:00 p.m. CST. Appointment and termination processing will be turned back on January 11, 2016, at 8:00 a.m. CST. Any transactions submitted during this period will be declined until Gateway processing resumes on January 11, 2016.
  • The deadline to submit an agent termination is by 5:00 p.m. on December 31, 2015. No reconciliation will be allowed on or after January 1, 2016.
  • Companies who had previously qualified for OCI exemption from the electronic appointment process will need to set up an account directly with NIPR or one of their Authorized Business Partners to submit their appointment transactions. All appointments will need to be submitted electronically as OCI stopped accepting appointment and termination paper forms on November 23, 2015.
  • If the company fails to pay the renewal appointment invoice by the March 15, 2016, deadline, all agent appointments will automatically be canceled. The company would be required to reappoint the agents.
  • If the company fails to pay the initial appointment invoice by the March 15, 2016, deadline, the company could be subject to administrative action.
  • NIPR transaction processing fees are non-refundable.
  • By using NIPR's electronic appointment renewals, the NIPR invoice will be updated as paid, and the transactions to renew will be forwarded to OCI within 24 business hours.
  • NIPR will display the invoices as paid once payment is received.

Appointee Must Hold this license class on PDB: License Class PDB/PIN Codes
Intermediary (Agent) Individual9294/9294

Companies with an NAIC Co Code wishing to reconcile their appointments with OCI may obtain a list of agents via the Company Appointment Report (CAR) prior to the appointment renewal invoices being created. Terminations can be made through the Interactive Appointment and Termination Application. Both of these applications are available to NIPR subscribers. If you are not a subscriber or need to verify that you are subscribed to these products, please contact NIPR at 816-783-8467 or marketing@nipr.com for subscription information. You may also utilize the services of an NIPR Authorized Business Partner (http://www.nipr.com/index_authorized_business_partners.htm).

Payments for OCI appointment renewals must be received by NIPR through the Electronic Options made available.


  • Companies that submit a payment to NIPR via paper check will not have their renewal invoice processed and will have the payment returned to them.
  • Since receipt of a paper check is through a lock box account, NIPR may take several days to post the paper check and issue a return check to your company.
  • NIPR is not responsible if nonrenewal terminations are incurred during this period.
NIPR Transaction Fees:
1% of total state fees charged
Example (agents are residents of Wisconsin):
# of appts: 100State fee per appt renewal: $16.00Total state appt renewal fee: $1,600.00
NIPR transaction fee would be 1% of the state appointment renewal fee of $1,600.00 = $16.00

*NIPR renewal processing fees are based on the number of appointment renewals on the invoice.
Minimum $5.00/Maximum $1,000.00

OCI Appointment Renewal Fee
January 11, 2016ToMarch 15, 2016Resident $16.00
Nonresident $40.00
The fee is based on whether the agent is a resident or nonresident as reported by Wisconsin PDB data. The fee is not based on the residency of the company.

Payment Method and other Fees
Credit CardIf you are paying by credit card (Visa, MasterCard, or American Express), the process will be entirely electronic. Please note there is a $60,000.00 limit on credit card payments. If your invoice exceeds $60,000.00, you must choose an alternative payment method. If you have questions regarding the other methods, please call NIPR Customer Service. An appropriate receipt will be displayed for you to print for your records.
Electronic Check
  • A few banks or credit unions may not participate in electronic check services.
  • If your bank needs a pre-authorization to use this electronic check service, you will need to provide your financial institution with this information: NIPR ACH-9431763793.
  • There is a $25.00 returned check charge for any electronic check that does not clear the applicant's bank. Additionally, the state will be notified if any issue with payment is not promptly resolved, possibly resulting in nonrenewal of appointments or a reversal of renewals, until payment is made.
PayPal Account 

NIPR transaction processing fees are non-refundable.
Process beginning January 11, 2016, when the electronic invoices are on the Web site:

  • Go to www.nipr.com
  • Follow the links to company appointment renewals and sign in using your company identifiers: company Co Codes, FEIN, and/or company name
  • After entering the necessary identifying information, you can:
    • Print/pay the invoice
    • View the detail report of appointment renewals
    • Print the report
    • Download the report as text (delimited)
    • Download the report as XML
  • Help screens and NIPR Customer Support are available to guide you through the process

If you have any questions regarding this new appointment renewal process, contact NIPR Customer Service at abpdirect@nipr.com.